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Daily Meetings – business necessity or waste of time?

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Daily Meetings – business necessity or waste of time?

I know. The suggestion of daily meetings is normally met with some push back. If you rolled your eyes at it, I wouldn’t blame you. You’re already buried in work, and this is another block in your hectic diary.

It’s particularly important in the trades and construction industry that teams stay on the same page. Errors can be costly, not just in revenue, but also in accidents and even damaged relationships with clients and employees.

On the positive flip side, you want your team to feel heard and empowered. You want to encourage conversations about improving the way you work and opportunities for growth.

When everyone is on the same page, you are all working collaboratively towards the same goal. Trust me, if you can do this, it’s going to be a much smoother and faster ride than the alternative!

So how do we balance efficiency with strong communication?

Well, here’s one simple idea that can boost your leverage and productivity of your team WHILE saving time…

The meeting you wished you‘d had as an employee

We all know what it’s like to sit in a meeting for three hours, only to get back to our desks and wonder if any useful decisions were made. It’s hardly a recipe for productivity, but we see it regularly. That’s why we suggest the daily seven-minute meeting. Fast, efficient, and productive!

You probably waste more than that time every day hand-holding your team and putting out their fires, so take control of the situation.

The seven-minute meeting (or the seven-minute huddle, as we also like to call it) involves asking each person to answer these three questions in seven words or less:

  1. What did you achieve yesterday?
  2. What are you focused on achieving today?
  3. How are you going to do that better tomorrow?

You can also alternate those questions (to avoid monotony) each day with:

  1. . What is working?
  2. What is not working?
  3. What are we doing about it?
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Why the daily meeting works so well

In seven minutes, you can understand if somebody is stuck and needs assistance, or if there are opportunities for you to explore.

This is a very useful formula for ensuring that you are in touch with your team and that everybody feels valued and involved.

If something comes out of a seven-minute meeting that’s pressing and needs to be taken further, finish the huddle and set a separate follow-up meeting that only needs attendance of those directly involved.

Top Tips For Your Daily Huddles:
  • Make sure everyone is clear about their outcomes each day
  • Keep it moving – don’t let the meeting be overtaken by one person or one issue
  • Be consistent – Commit to a meeting everyday, preferably at the same time.
  • Ask for your teams’ feedback about the new meeting structure – do they need additional support that you can implement elsewhere?

It’s short and quite a simple idea, but you’ll be surprised how big a difference having these daily meetings will make in your business. Each member of your team will begin stepping up their game, and you will have much better clarity over all the moving parts of your business.

Commit today to creating a new habit and implement daily seven minute meetings. I’d love to hear feedback from you about the improvement you see in your team’s performance and productivity.

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