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Stefan Kazakis on 21 May 2015

Stop Reading Emails, and Start Working

As the CEO of Business Benchmark Group, at every Board of Directors 12 Melbourne Business Coaching Program one of the key questions that I ask all members is:

How productive is your working day?

Whether you run a small business, own an empire, or work from home, everyone is looking for ways to be more productive at work.

When we experience a highly productive workday it feels euphoric, yet although many believe ticking off checklists is an indication of productivity. Truly productive people are not focused primarily on doing more things; this is actually the opposite of productivity. The secret to being productive is actually doing fewer things.

To help you be more productive by doing less, try introducing the tactics below that highly productive people include within their day, to increase their productivity everyday.

Advice and tips on how to boost productivity

Make smaller to-do lists

Accomplishment shouldn’t be about getting as much completed as humanly possible in the eight hours of your working day. There is nothing productive about piling together a slew of tasks in the form of checklist. Instead, take a 'less is more approach' and only focus on completing what matters first.

Leave the office

office workers outside chattingThe ache that fills your brain when you’ve been powering through tasks for several hours is a result of your brain using up all its glucose. Too many of us mistake this feeling for something good. Yet to find renewed perspective and recharge your energy, you need to get fresh air, eat and leave your computer screen.

Tackle the morning

Knock out your most challenging work when your brain is fresh and save the work that you do regularly and which probably requires less brainpower for when the afternoon slump rolls in.

Communicate with your mouth

office communicationCommunicating with our finger tips via email is actually a productivity killer. More often than not a distraction form the tasks that matter, especially when people copy multiple people into emails to reduce their workload.

Don’t fall victim to this action! Pick up the phone, or go answer this email in person with the member of your team who it was sent by.

Systemize for your productivity not someone else’s

If you know certain things are ruining your productivity, create a system for managing them. Plan your morning, afternoon and evening slot for managing email. Set time for making alterations to projects, otherwise you’ll get distracted from accomplishing important goals. Only you can know what is a priority in your role.

Don’t confuse productivity with laziness

Laziness is the main contributor to lost productivity and a number of ‘time-saving’ methods such as taking meetings and sending emails are actually just ways to get out of doing real work. Place your focus on doing the things that matter most, as efficiently and effectively as possible.

One of the most productive things you can do as a small business owner is to get out of the office and attend a business coaching event or business advisor event. A business coaching event will put you in contact with other Melbourne business owners, who are inspiring and driven to succeed.

Looking to connect with a business coaching event? Business Benchmark Group hosts one of Melbourne's premier business coaching events. Find out more.

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